Administrative Assistant

Company Overview

We’re at the forefront of one of the most exciting evolutions of our generation - remote employment. No longer do employers have to hire according to geography, and no longer do employees have to worry about proximity to work and daily commutes. Today, companies can hire the best talent they can find, anywhere in the world, but they need digital solutions to help them streamline the process.

Welcome to Multiplier! Our global employment platform empowers companies to hire people all across the world by managing the complexities of local compliance, labor contracts, payroll, benefits, and taxes - all from one software system.

We’re on a mission to impact economies of scale by enabling companies to hire the best candidate for the job, regardless of location. We’re funded (backed by Sequoia and Golden Gate Ventures to name a few), growing, and seeking brilliant like-minded enthusiasts to join our team.

Position Overview

As an Executive Assistant at Multiplier, you will play a crucial role in ensuring the smooth operation of the executive office. You will support the CEO and co-founders by managing their schedules, coordinating logistics, and handling a variety of administrative tasks. The ideal candidate will be detail-oriented, efficient, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage Founders Calendars Oversee and coordinate the daily schedules of the founders, ensuring all appointments are timely and efficiently arranged.
• Organize comprehensive travel itineraries for the founders, including booking flights, accommodations, and transportation.
• Provide logistical support for travel related to marketing initiatives and events, ensuring seamless coordination and execution.
• Assist internal stakeholders in planning and executing events in Singapore, including conferences, summits, and other significant gatherings. Ensure all logistical and organizational aspects are managed to a high standard.

Office Management

• Serve as the key point of contact for main office vendors, such as maintenance, mailing, supplies, and equipment repair.
• Monitor office machines and systems, problem-solving issues as needed (including postage meter, copiers, and conference room scheduling).
• Monitor and maintain inventory of necessary office supplies, order supplies as needed to keep basic supplies stocked, and fulfill special employee requests.
• Review the Travel and Expense Invoices for Non-India Travellers.

Qualifications

• Proven experience as an Admin Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in office software (e.g., MS Office Suite).
• Ability to multitask and prioritize tasks effectively.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.

- Interview with Managers

- Interview with CEO