執行助理 Executive Assistant

The Executive Assistant (EA) will provide high-level administrative and operational support across multiple businesses and personal initiatives. This role requires exceptional organization, attention to detail, and the ability to manage priorities in a fast-paced, remote-first environment. The EA will oversee communications, scheduling, payroll, bookkeeping, property support, and special projects.

此職位需要具備卓越的組織能力、細心程度，以及在快節奏、以遠端為主的工作環境中同時處理多項優先事項的能力。執行助理將負責管理對外溝通、行程安排、薪資作業、帳務處理、物業支援，以及各類特別專案。

Key Responsibilities

- Manage email inboxes, communication, and scheduling across multiple entities.
- Maintain task management system (Notion) and track deliverables.
- Provide daily updates and weekly cashflow/credit card reports.
- Run payroll, handle bookkeeping, and manage payables/receivables.
- Coordinate vendor relationships, travel, events, and property maintenance.
- Oversee subscription renewals, compliance dates, and tax preparation.
- Renew real estate licenses, coordinate PDP submissions, and manage recurring personal tasks (pet supplies, appointments).

Qualifications

- Must have experience in Executive Assistant, Virtual Assistant, operations, or administrative management roles, preferably 3 years or more.
- Bachelor’s degree or equivalent post-secondary education preferred.
- Strong technical skills (Microsoft Office Suite, Notion, KEAP CRM, cloud tools).
- Experience with payroll, bookkeeping, and financial reporting.
- Excellent communication, discretion, and problem-solving abilities.

Tools & Platforms

Outlook 365, Gmail Workspace, Notion, KEAP CRM, Microsoft Office Suite, Citrix ShareFile, RealVNC, Abbyy PDF FineReader, Sophos, Malwarebytes, Zoom, VPN tools.

Role Snapshot

This role is best suited for a highly organized, tech-savvy professional who thrives in a remote-first, dynamic environment. The EA will be integral in ensuring smooth day-to-day operations, timely execution of deliverables, and proactive support for both personal and business initiatives. For candidates who may feel less confident using a second language in phone communication, we provide an adjustment period to help them gradually adapt.

Benefits 

- Working hour flexible and negotiable 
- Work from anywhere 
- Extra allowance for local labor & health insurance 
- Paid leave 7 days
- Sick leave policy 3 days 
- Work Tools & Software Support

Please send your resume to [email protected]. We will contact you if your profile matches our requirements.

請將您的履歷寄至 [email protected] ，我們會在符合條件時主動與您聯繫。